Personal Assistant

Key Responsibilities: Calendar and Schedule Management: o Manage the executives calendar, including scheduling appointments, meetings, and travel arrangements. o Coordinate and prioritize appointments and ensure the executive is prepared for each engagement. o Handle scheduling conflicts and reschedule appointments as necessary. Communication and Correspondence: o Serve as the first point of contact for internal and external communications. o Screen and respond to emails, calls, and messages, ensuring timely follow-up on all matters. o Draft, proofread, and edit correspondence, presentations, and reports as needed. Travel Arrangements: o Organize domestic and international travel, including flight bookings, accommodation, transportation, and itineraries. o Ensure travel logistics are handled smoothly and efficiently, providing detailed travel schedules. Administrative Support: o Prepare and organize documents, files, and reports for meetings and presentations. o Assist in managing the executives personal and professional tasks, including research, errands, and paperwork. o Maintain filing systems, both physical and digital, ensuring information is easily accessible. Event Planning and Coordination: o Coordinate events, meetings, and conferences, including handling logistics, invitations, and catering as required. o Assist with preparation for events, such as meetings, conferences, or special functions. Personal Assistance: o Handle personal tasks and errands for the executive, ensuring their personal life is well-organized to complement their professional obligations. o Help manage household, family, or other personal commitments as needed. Confidentiality and Discretion: o Handle sensitive and confidential information with the utmost discretion and professionalism. o Exercise judgment in managing confidential matters and protect the executives privacy.